Medicare Part D Grievances, Coverage Decisions and Appeals Summary

The resource information linked to the CommunityCare Prescription Drug Plan formulary web page pertaining to grievances, coverage decisions (including exceptions), and appeals processes are taken directly from the 2019 Evidence of Coverage (EOC) document Members receive at the beginning of each year. To print a copy of the current plan year Evidence of Coverage (EOC), please click the link.

Click on a topic below for more information.


Topic
Details
Instructions for
Filing a Grievance or Complaint about Medical Care or Part D Prescription Drugs

Located in Chapter 7, Section 7 of the EOC: Making Complaints

To submit a grievance verbally, contact Customer Service at:
918-594-5323 or 1-800-333-3275, TTY/TDD: 1-800-722-0353, Monday - Friday 8:00 a.m. to 8:00 p.m. central time

To submit a formal grievance in writing, send to:
CommunityCare Prescription Drug Plan
Attn: Grievance and Appeals Department
P.O. Box 3327
Tulsa, OK 74101-3327

Fax Number: 918-879-4048

In person: 4720 S. Harvard, Suite 101, Tulsa, OK 74135 (Senior Center)

Medicare website:
You can submit a complaint about CommunityCare Prescription Drug Plan directly to Medicare. To submit an online complaint to Medicare go to https://www.medicare.gov/MedicareComplaintForm/home.aspx.

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Coverage Decision Requests about Part D Prescription Drugs

Located in Chapter 7, Section 5 of the EOC: How to ask for a coverage decision or make an appeal

To request a coverage determination verbally, contact CVS Caremark Part D Exceptions Department at 1-844-232-2313, TTY/TDD: 711, 24 hours a day, seven days a week

To submit a request in writing, send to:
CVS Caremark Part D Exceptions Department
P.O. Box 52000 MC 109
Phoenix, AZ 85072-2000

Fax Number: 1-855-633-7673

Enrollees:

Providers:

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Redetermination (Appeal) for Part D Prescription Drugs

Located in Chapter 7, Section 5 of the EOC: How to ask for a coverage decision or make an appeal

Requests for Appeal Level 1 redeterminations must be in writing unless the request is for a fast or expedited decision.

Members must file their appeal within 60 calendar days from the date included on the notice of the coverage decision. Exceptions may be granted if you have a good reason for missing the deadline.

To submit a fast appeal verbally, contact Customer Service at: (918) 594-5202 or 1-800-333-3275, TTY/TDD: (800)722-0353, Monday - Friday 8:00 a.m. to 8:00 p.m. central time

To submit a standard appeal in writing, send to:

CommunityCare Prescription Drug Plan
Attn: Grievance and Appeals Department
P.O. Box 340, Tulsa, OK 74101-0340

Fax Number: 918-879-4048

In person: 4720 S. Harvard, Suite 101, Tulsa, OK 74135 (Senior Center)

A standardized Redetermination Request Form is available. However, you may submit your request in any format.

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Prior Authorization or other Utilization Management Requirements for Part D Prescription Drugs

Located in Chapter 3, Section 4 of the EOC: There are restrictions on coverage of some drugs

For prescribing physicians to submit a prior authorization request verbally, contact CVS Caremark Part D Exceptions Department at 1-844-232-2313, TTY/TDD: 711, 24 hours a day seven days a week.

To submit a prior authorization in writing, send to:
CVS Caremark Part D Exceptions Department
P.O. Box 52000 MC 109
Phoenix, AZ 85072-2000

Fax Number: 1-855-633-7673

Physicians may use the attached Prescription Authorization Form to request prior authorization. Click on the link to print a copy of this form to take to your physician.

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Prescribing Physician's Supporting Statement for Part D Prescription Drugs

Chapter 7, Section 5 of the EOC: How to ask for a coverage decision or make an appeal

There is no standardized form for a prescribing physician to use to present supporting statements or documents.

For a prescribing physician to submit a supporting statement verbally, contact CVS Caremark Part D Exceptions Department at 1-844-232-2313, TTY/TDD: 711, 24 hours a day, 7 days a week

To submit supporting documents in writing, send to:
CVS Caremark Part D Exceptions Department
P.O. Box 52000 MC 109
Phoenix, AZ 85072-2000

Fax Numbers: 1-855-633-7673

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Questions about Grievances, Coverage Decisions and Appeals

Questions about grievances, coverage decisions and appeals can be answered by our Customer Service Department.

Contact Customer Service at: 918-594-5202 or 1-800-333-3275, TTY/TDD: 1-800-722-0353, Monday - Friday 8:00 a.m. to 8:00 p.m. central time

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Contact numbers for Grievances, Coverage Decisions and Appeals

For Coverage Decisions about Part D Prescription Drugs: call 1-844-232-2313, TTY/TDD: 711, available 24 hours a day, seven days a week.

For Part D Appeal status: contact Customer Service at: 918-594-5202 or 1-800-333-3275, TTY/TDD: 1-800-722-0353, Monday - Friday 8:00 a.m. to 8:00 p.m. central time

For Part D Grievance status: contact Customer Service at 918-594-5202 or 1-800-333-3275, TTY/TDD: 1-800-722-0353, Monday - Friday 8:00 a.m. to 8:00 p.m. central time

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Appointment of Representative

Located in Chapter 7, Section 4 of the EOC: A guide to the basics of coverage decisions and appeals

If you have someone appealing our decision for you other than your doctor, your appeal must include an Appointment of Representative form authorizing this person to represent you. A completed standardized form is required in order to appoint a representative. To print this form, click on the following link:

This form is also available on Medicare's website at http://www.cms.hhs.gov/cmsforms/downloads/cms1696.pdf.

Instructions for completing the Appointment of Representative form:

Section 1: The member (beneficiary) completes the requested information in Section I including the name of the individual they appoint as their representative. The beneficiary's signature is required.

Section 2: This section is completed by the individual the beneficiary has named as their representative. The representative's signature is required.

Section 3 and Section 4: These sections may not apply. See page 2 of the form for further information.



To submit a completed Appointment of Representation Form, send to:
CommunityCare Prescription Drug Plan
Attn: Grievance and Appeals Department
P.O. Box 340, Tulsa, OK 74101-0340

Fax Number: 918-879-4048

In person: 4720 S. Harvard, Suite 101, Tulsa, OK 74135 (Senior Center)

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Obtaining an aggregate number of grievances and appeals

For information on how to obtain an aggregate number of grievances and appeals, contact Customer Service at: 918-594-5202 or 1-800-333-3275, TTY/TDD: 1-800-722-0353, Monday - Friday 8:00 a.m. to 8:00 p.m. central time

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Additional References in Chapter 7 of the EOC

For additional detail on coverage decision and appeals, the following sections in Chapter 7 are located in your 2019 Evidence of Coverage for ADVANTAGE Choice:

  • Section 4 - A guide to the basics of coverage decisions and appeals.
  • Section 5 - Your medical care: How to ask for a coverage decision or make an appeal.
  • Section 6 - How to ask us to cover a longer inpatient hospital stay if you think the doctor is discharging you too soon.
  • Section 7 - How to ask us to keep covering certain medical services if you think your coverage is ending too soon.
  • Section 8 - Taking your appeal to Level 3 and beyond.
  • Section 9 - How to make a complaint about quality of care, waiting times, customer service, or other concerns.
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